Hoffhaus Design LtdGeneral Privacy Notice
The Purpose of this privacy notice is to explain how Hoffhaus Design Ltd referred to as “Hoffhaus” hereafter, processes personal data to fulfil its data protection responsibilities. Specific privacy notices for clients/ third parties will be provided if needed.
The Role of Hoffhaus in data protection terms is that of a data controller where it determines the purpose and use of personal data collected. Once received it becomes the responsibility of the Hoffhaus privacy manager (PM) contactable using firstname.lastname@example.org The PM ensures that all processing accords with the latest UK data protection legislation.
The sort of personal data collected by Hoffhaus will be basic contact details sufficient to be able to respond to general enquiries and for ongoing sales purposes.
Hoffhaus’ duty of confidentiality means that Hoffhaus staff will treat your personal data with due respect and in confidence. It is only disclosed to those that need to know it. We expect the same duty of confidentiality from all third parties with whom Hoffhaus shares personal data. Data processing agreements are in place when required.
Hoffhaus processes personal data against a lawful basis and such instances are described below:
In all cases the processing of personal data by Hoffhaus shall be done in accordance with the principles of data protection.
Hoffhaus will share personal data, on a ‘need to know’ basis with some or all of the following:
Hoffhaus will process your personal data in the UK and all business data, including email, are backed up to iCloud. Hoffhaus uses appropriate technical and organisational measures to safeguard all personal data.
Hoffhaus follows a retention schedule to determine the length of time it holds different types of personal data. The retention schedule is shown below:
At the end of the retention schedule Hoffhaus will either return, destroy or delete your personal data and any associated emails or relevant documentation. If it is technically impractical to delete electronic copies of personal data, it will put it beyond operational use. It should be noted that Hoffhaus allows up to 3 months after the retention schedule to complete the action.
Where the Hoffhaus website uses non-essential cookies, and similar technologies, you will be asked for consent prior to their use.
The UK General Data Protection Regulation defines the rights that you have, although these do not apply in all situations. For convenience, these rights are shown below:
Further details on data subjects’ rights can be found on the Information Commissioner’s Office (ICO) website: https://ico.org.uk.
Raising concerns, exercising rights or making queries about our processing of your personal data can be done by contacting the PM. Be aware that we will need to verify your identity before responding fully. This may involve asking you for documentary proof that, in context, will enable us to confirm your identity. Alternatively, you may contact the ICO directly without referring to us first, although naturally we would welcome the first opportunity to address your concerns or queries.
Hoffhaus Design Limited. Company Registration: 9246301.Registered in England & Wales: 30 Market Street, Wisbech, Cambridgeshire PE13 1NB
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